Quality Assurance Documentation Control Specialist
BRIEF DESCRIPTION
The QA Document Control Specialist is responsible for day-to-day administration, maintenance, and continuous improvement of the organization’s document control within the Quality Management System (QMS) in a manufacturing environment. Ensuring that QMS components are accurate, current, revised, approved, accessible and archived in a compliant manner. The QA Documentation Control Specialist ensures Kurita’s brand, philosophy, systems, policies, and procedures are properly implemented and observed.
Title: Quality Assurance Documentation Control Specialist
Location: Brooklyn Park, MN
Travel: N/A
Compensation: $30 to $35/Hr
Responsibilities:
Position duties and responsibilities include, but are not limited to the following:
• Administer the operations of the document control system, including issuance, revision, approval routing, and archiving of controlled documents (SOPs, work instructions, forms, specifications, and quality records);
• Maintain document master lists and revision histories to ensure all controlled documents reflect the current approved version;
• Manage physical and/or hybrid document distribution, including retrieval and destruction of obsolete documents from points of use;
• Process document change requests, track change history, and support change impact assessments in collaboration with subject matter experts (SMEs);
• Assign and maintain document numbering schemes, version control conventions, and document retention schedules consistent with site SOPs and regulatory requirements;
• Ensure document templates are standardized, current, and compliant with applicable regulatory and quality standards;
• Oversee the creation, review, approval and distribution of controlled documents, including SOPs, policies, forms and work instructions within ISO 9001standards and ASTM, ASME and D1.1.National association of corrosion engineers (NACE) standards
• Manage electronic and physical document repositories;
• Support the periodic review process for controlled documents, notifying document owners of upcoming review dates and coordinating timely completion;
• Coordinate training assignments for new and revised documents, ensuring training records are completed and filed in a timely manner as applicable;
• Inputs data to create and revise material and method masters in the ERP system.
Other Responsibilities:
• Identify and escalate gaps, inconsistencies, or potential compliance risks within the QMS to the QA Manager;
• Participate in internal audits and self-inspections as assigned; support corrective action follow-up activities;
• Support the implementation of quality system improvements as directed;
• Assist in preparing responses to audit observations or regulatory findings that involve document or records management.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required:
• AS Degree, (Prefer Bachelor’s degree in Engineering, Metallurgy or a related field)
• 2 -3 years of experience in a manufacturing environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Preferred:
Familiarity with eQMS platforms (e.g., MasterControl, Veeva Vault, Agile) even if primary system is paper-based
- Familiarity with calibration and metrology concepts.
• Experience with ISO 9001 quality management principles;
• Ability to work autonomously, effectively manage time and deliver results on time;
• Attention to detail and commitment to data integrity and accuracy in all quality records;
• Effective written and verbal communication skills; ability to clearly document processes, decisions, and deviations;
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and document workflows simultaneously;
• Collaborative mindset with the ability to work cross-functionally with operations, engineering, and other QA functions
• Comfort working in a structured, compliance-driven environment with defined SOPs and change control requirements
• Proactive problem-solving skills; escalates issues appropriately and follows through on assigned action items
• Aptitude for learning and applying quality standards.
Equal Opportunity Employer, including Veterans and Individuals with Disabilities